DPRunners' & DPWalkers' Meeting Minutes
Held at Santa Fe at 6pm on May 16, 2005

Present: Howard Hammel, Jennifer Hummel, Kathy BB, Patrick Fischer, Greg Coughlan, Tim Kindblade, KatyBeth Anthony, Teresa Finnigan, Kim Braun, Susan Cunningham, Rita Wallberg.

This meeting is to prepare for the big TEAM meeting so only the important reports needed are the captains, transportation, safety, supply, place/event finder, design, and treasurer.

Howard – has 22-23 walkers. Need 1 or 2 more. If need, will ask PR to recruit for more walkers. Has assigned captains to each van. Gave handouts with his report on it. Decided to split up and have each team to have different places. Having them all in one place is too overwhelming. Thursday night – talk about meeting at Old Spaghetti factory in stead of at Susan’s place.
Greg – 11 runners.
Volunteer – have either Melody Wilson or Becki Williams to coordinate. Will find out soon so we can send volunteers to them.

Tim – reserved 6 vans at $400 each van. Budget as of now is $2700.00 that includes the gas. Suggested cargo bags for top of vans for total of $90 each. Will have a meeting with all the drivers and captains about 1 week before the race. Sandra will be there to hand over the bins of supplies for each van.

Kim – campground reserved. Wait until July/August to get the exact number before get the approx cost for the camp and food. Survey/postcard for post race dinner meal choices, # of people for campsite will be sent out. Will give spreadsheet/excel to Patrick to add to website for easy access and create postcard for those that don’t have web assess.

Patrick – t-shirts – 36 racers and 9 for volunteers. Tees from InSport or Columbia (Michael Rakozy informed KatyBeth that Columbia Sportswear would donate – will ask for more specific info). Patrick will find out how much to screen print all tops.

KatyBeth – Team meeting on June 25th at 5pm at Chevy’s in Lake Oswego near hwy217. Will send out announcement info to Marianne to send to all runners and walkers.

What to bring/Prepare to/for the Team Meeting:

-Tim’s van with lights, pole/flag as example
-Walker/Runner schedule/legs (like Susan did last year)
-Waiver/contact forms (we are not liable for anything that may happen and need to know who to contact if something happens)
-Following individuals must be there: Howard, Susan (not must but nice if you could be there) Greg, Michael (not must-but nice if you could be there), Tim, Sandra, Rita, Kim, and Patrick.

Rita – safety – need hammers (will ask each captain to bring one for each van), reinforcing bar (metal bars), 3 more poles (.99 cents each), flags made (Kathy will get designs/fabric to seamstress in Seattle to make our van flags), 6 LED flashers, and tarps (some loaners). $20 budget approved. Important: Need to get all info from all runners (doctor, contact phone numbers, etc).

Patrick – web renewal, $44.60. Domain name and server for 1 year. Reimbursement to Patrick approved (Kathy move and Teresa 2nd)

Teresa – Patrick Fischer’s workshop and Pancake Feed was successful. Dog/Cat party and garage sale events coming up.

Jennifer – brought spiral-bound cookbooks as examples of a project she wants to do. Collect favorite recipes and sell books. Need to research how to develop book and costs. 50 pages for year 2006.

KatyBeth – dog/cat party. June 25th at 2pm. Place TBD. Rita will grow catnip for cat bags. Will send out an email asking for help soon.

KatyBeth – newsletter. Will have one to prepare everyone for the race. Want to add blurb about Bloomsday race and thank people for support. Rita suggested quarterly.

Adjourned at 7:56pm