|
DPRunners'
& DPWalkers' Meeting Minutes Meeting Place: Baja Fresh on Scholls Ferry Road on November 12th, 2005 Present: Visitors: Chair – KatyBeth Anthony -New roles and need to approve: Sue Teague as new Volunteer Coordinator. Patrick Fischer as Chair of ORG, KatyBeth Anthony as Grant/donation (and work with the IRS in getting tax-except status), Mark Rosenblume as PR, Jennifer Hummel as Fundraiser (already approved), Tish Randolph as Assist Fundraiser, Tracy Buckner as Design. -IRS situation, KatyBeth will try to get it completed before January but not making any promises. Plan to go to Salem and talk to officials there for help. Kathy Bernunzio will join her. -Discussion on new organization name, Deaf Power Organization/DPO since we will include other fitness activities such as biking, hiking and snowshoeing. Mark Rosenblume, Kathy Bernunzio, Howard Hammel and Patrick Fischer are to set up a subcommittee to explore ideas for new name. For now still called DPR&DPW. -If anyone has ideas or suggestions...ALL must go thru FOUR steps: 1. Go to chair of the org for approval, 2. Go to PR for approval, 3. Go to CREW for approval, and lastly 4. Go to the general public. If an idea goes to the general public before crew or to crew before chair, it will cause miscommunication and confusion between parties. NO ONE can start a project without PRIOR approval from the ORG and following its steps. Treasurer – Kathy Bernunzio Fundraiser - Jennifer Hummel -Dingo will be at Chestnut Lane Jan 14th, Need volunteers and prizes and goodies. Change the name to Bingo cuz too many confusion. -New event will be a yoga class Feb. 11th, 10AM to 12PM. Fee: $20. Need up to 15 people to register. Will pay the instructor $80 for her time and Mark Rosenblume will be our interpreter. -Sandra Kindblade will report on Pancake Feed at next mtg. Need to find out about charges the church will require to pay for using their hall. And find out if cooks must have food handlers’ license. -Will make new calendar of fundraising activities. -Theresa Coughlan is making a new quilt using 2005 DRR&DPW footprints and signatures. Will raffle it off at a future date. Wants to be reimbursed for materials. Will get proposal details before approving. -Talked about having the Canadian people do a pool game 50/50 for us. List of fundraisers and the expenses for the year: Misc: (papers and copies) - $20.00 Can Collection - no expenses Pool game 50/50 - no expenses Footprint Quilt - $65 (not yet approved) Baja Fresh/DPR&DPW Crew meeting - no expenses Dingo/Holiday Bazaar - no expenses Baja Fresh/DPR&DPW General meeting - no expenses Bingo/crafts - no expenses Yoga Class - $80 Sign Mime workshop - $180 (not yet approved) Bingo/crafts - $27.00 Pancake Feed - (not yet approved) Garage Sale - no expenses Dog/Cat Party - no expenses Recipe book (cookbook) 2006? (Still in the air but working on it) -All fundraisers approved except Footprint Quilt, Pancake and Sign Mime. Supply – Sandra Kindblade Postrace party (camp) – Kim Braun: Walking – Howard Hammel Running – Greg Coughlan: Transportation – Tim Kindblade Vote on only two teams (1 running & 1 walking) this year? Accepted. Safety – Rita Wallberg -Registration Entry fee is nonrefundable. -All walkers/runners must inform their captain as soon as possible of their resignation from the team. Captain may give them a list of potential walkers/runners to contact for replacement. If captain does not have backups, they will be responsible for searching for a replacement. They may ask the replacement to pay them the fee. -If you join the team after June 1, 2006, you will be required to pay $20. (this covers the late fee). -All must be aware of health risks in training. It is recommended you check with your medical doctor before joining the team. -Responsible for your own training. Maintain your walking pace under 16 minutes per mile. Running pace under 9.5 minutes per mile. We discussed the pace requirements and need to talk more about this. -Arrange your own transportation home after the relay event if you do not wish to stay overnight at the coast. …… plan ahead of time -The crew asked Rita to combine 3 waivers into one and will hand this out immediately to those who join the team. Waivers are active for one year and will be held by Rita Wallberg. Design – Patrick Fischer Webmaster – Patrick Fischer Public Relations – KatyBeth Anthony Proposals: -Accept the new people in their new roles: Tracy Buckner – Design Sandra Kindblade – postrace party (camp) Patrick Fischer – Chair of Org KatyBeth – Grant/Donation Mark Rosenblume – PR Cindi Oyster – Assist PR Suzan Pool – Assist Running Sue Teague - Volunteer Coordinator -Accept merge committees – transportation/safety and post-race camping/supply/volunteer recruiter. -Accept to have only one walking and one running team this year to allow other sports to join. -Accept all fundraisers except Footprint Quilt, Pancake Feed and Sign Mime (need more information) -Accept to have all of our meetings at Baja Fresh. -KB proposed to pay for the annual dues for business registry. -KB proposed to add DPHike and DPBike to DPWalkers&DPRunners. Ask org to sponsor a team in each by providing a van and uniforms for a big event a year (i.e. Seattle to Portland bike and Mt.Hood Summit hike). KB will send proposal details later. |